NIEMBridging Information Systems 
Case Study 
New York Criminal History Report Project 
NatioNal iNformatioN ExchaNgE modEl (NIEM) 
Synopsis 
The purpose of this case study is to highlight the success of the 
development of a NIEM 2.0-conformant Information Exchange 
Package Document (IEPD) for the New York State Intra-State 
Criminal History Report (Rap Sheet) Project. 
NEW YORK STATE DEVELOPMENT OF A NIEM 2.0-CONFORMANT IEPD FOR THE 
NEW YORK STATE INTRA-STATE CRIMINAL HISTORY REPORT 
(RAP SHEET) PROJECT 
Executive Summary 
Challenge 
The development of XML schemas using the National 
Information Exchange Model (NIEM) is a central element of 
New York State’s strategy for the effective integration of criminal 
justice information systems. The NYS Division of Criminal Justice 
Services (DCJS) is in the process of converting legacy systems, 
including the mainframe rap sheet. New York City (NYC) is the 
last agency dependent on the mainframe rap. As part of NYC 
Datashare’s eArraignment process, NYC will be the pilot site. 
DCJS has developed the NIEM-conformant XML rap sheet to 
replace the mainframe rap sheet to NYC. The XML rap sheet will 
also be available to any other NYS criminal justice agency that 
wishes to participate in that exchange. 
Solution 
The funds appropriated to DCJS through the National Governors 
Association (NGA) and Bureau of Justice Assistance (BJA) have 
been used to develop a NIEM 2.0-conformant Information 
Exchange Package Documentation (IEPD) XML rap sheet used in 
the exchange of the New York State Intra-State Criminal History 
Report (rap sheet). 
Results 
Results of this project include creation of a NIEM 2.0-conformant 
rap sheet IEPD, completion of all required IEPD artifacts, and 
publication to the U.S. Department of Justice IEPD Clearinghouse 
for use by other states. 
Agency Overview 
New York Division of Criminal Justice Services—The Division 
of Criminal Justice Services (DCJS) is a multifunction criminal 
justice support agency with a variety of responsibilities, 
including collection and analysis of statewide crime data; 
operation of the DNA databank and criminal fingerprint files; 
administration of federal and state criminal justice funds; 
support of criminal justice-related agencies across the state; 
and administration of the state’s Sex Offender Registry, 
which allows anyone to research the status of an offender. 
Core agency functions include conducting criminal history 
checks, fingerprint operations, coordinating grant funds, 
providing timely information, ensuring public safety, law 
enforcement training, breathalyzer and speed enforcement 
equipment repair, accreditation of police departments and 
forensic laboratories, Uniform Crime Reporting, research, 
hosting criminal justice boards and commissions, providing 
information to criminal justice agencies and institutions, and 
hosting other criminal justice agencies. 
Integrated Justice Advisory Board—New York State 
Integrated Justice Advisory Board (IJAB) serves as the 
governance body for integrating justice systems. IJAB is 
composed of representatives from DCJS, the New York State 
(NYS) Department of Correctional Services, Division of Parole, 
Division of State Police, and Office of Homeland Security. 
IJAB members meet regularly to establish project priorities, 
determine funding allocations, and decide on operational 
management of shared infrastructure. IJAB established an 
interdisciplinary policy team, consisting of representatives 
from technical units within DCJS as well as the New York City 
Mayor’s Office of the Criminal Justice Coordinator, to provide 
input into all phases of this project. The Sub-Committee on 
XML Best Practices and Standards conducted a comprehensive 
evaluation to identify the pros and cons of the use of NIEM. 
The recommendation was to adopt NIEM 2.0 and extend 
this version to incorporate all extensions that are required to 
meet the NYS business needs. This version becomes the NYS 
canonical model. 
NIEMBridging Information Systems 
Case Study 
New York Criminal History Report Project 
NatioNal iNformatioN ExchaNgE modEl (NIEM) 
Synopsis 
The purpose of this case study is to highlight the success of the 
development of a NIEM 2.0-conformant Information Exchange 
Package Document (IEPD) for the New York State Intra-State 
Criminal History Report (Rap Sheet) Project. 
NEW YORK STATE DEVELOPMENT OF A NIEM 2.0-CONFORMANT IEPD FOR THE 
NEW YORK STATE INTRA-STATE CRIMINAL HISTORY REPORT 
(RAP SHEET) PROJECT 
Executive Summary 
Challenge 
The development of XML schemas using the National 
Information Exchange Model (NIEM) is a central element of 
New York State’s strategy for the effective integration of criminal 
justice information systems. The NYS Division of Criminal Justice 
Services (DCJS) is in the process of converting legacy systems, 
including the mainframe rap sheet. New York City (NYC) is the 
last agency dependent on the mainframe rap. As part of NYC 
Datashare’s eArraignment process, NYC will be the pilot site. 
DCJS has developed the NIEM-conformant XML rap sheet to 
replace the mainframe rap sheet to NYC. The XML rap sheet will 
also be available to any other NYS criminal justice agency that 
wishes to participate in that exchange. 
Solution 
The funds appropriated to DCJS through the National Governors 
Association (NGA) and Bureau of Justice Assistance (BJA) have 
been used to develop a NIEM 2.0-conformant Information 
Exchange Package Documentation (IEPD) XML rap sheet used in 
the exchange of the New York State Intra-State Criminal History 
Report (rap sheet). 
Results 
Results of this project include creation of a NIEM 2.0-conformant 
rap sheet IEPD, completion of all required IEPD artifacts, and 
publication to the U.S. Department of Justice IEPD Clearinghouse 
for use by other states. 
Agency Overview 
New York Division of Criminal Justice Services—The Division 
of Criminal Justice Services (DCJS) is a multifunction criminal 
justice support agency with a variety of responsibilities, 
including collection and analysis of statewide crime data; 
operation of the DNA databank and criminal fingerprint files; 
administration of federal and state criminal justice funds; 
support of criminal justice-related agencies across the state; 
and administration of the state’s Sex Offender Registry, 
which allows anyone to research the status of an offender. 
Core agency functions include conducting criminal history 
checks, fingerprint operations, coordinating grant funds, 
providing timely information, ensuring public safety, law 
enforcement training, breathalyzer and speed enforcement 
equipment repair, accreditation of police departments and 
forensic laboratories, Uniform Crime Reporting, research, 
hosting criminal justice boards and commissions, providing 
information to criminal justice agencies and institutions, and 
hosting other criminal justice agencies. 
Integrated Justice Advisory Board—New York State 
Integrated Justice Advisory Board (IJAB) serves as the 
governance body for integrating justice systems. IJAB is 
composed of representatives from DCJS, the New York State 
(NYS) Department of Correctional Services, Division of Parole, 
Division of State Police, and Office of Homeland Security. 
IJAB members meet regularly to establish project priorities, 
determine funding allocations, and decide on operational 
management of shared infrastructure. IJAB established an 
interdisciplinary policy team, consisting of representatives 
from technical units within DCJS as well as the New York City 
Mayor’s Office of the Criminal Justice Coordinator, to provide 
input into all phases of this project. The Sub-Committee on 
XML Best Practices and Standards conducted a comprehensive 
evaluation to identify the pros and cons of the use of NIEM. 
The recommendation was to adopt NIEM 2.0 and extend 
this version to incorporate all extensions that are required to 
meet the NYS business needs. This version becomes the NYS 
canonical model. 

Issued 09/08 This project was supported by Grant No. 2007-NC-BX-K001 awarded by the Bureau of Justice Assistance, in collaboration 
with the U.S. Department of Justice’s Global Justice Information Sharing Initiative. The Bureau of Justice Assistance is a 
component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, 
the Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime. Points of view or opinions in this 
document are those of the author and do not represent the official position or policies of the U.S. Department of Justice. www.NiEm.gov 
Challenge 
The New York State Division of Criminal Justice Services (DCJS) 
proposed the use of grant funds provided by the National 
Governors Association (NGA) to support the development 
of a NIEM 2.0-conformant Information Exchange Package 
Document (IEPD) to be used in the exchange of the New York 
State Intra-State Criminal History Report (rap sheet). This IEPD 
development is a major undertaking, given the volume and 
complexity of the data involved in this exchange and the lack 
of previous staff experience in using NIEM. 
This proposed project was an integral part of the division’s 
current effort to replace its existing legacy rap sheet with 
an XML version. This NIEM 2.0-conformant rap sheet will 
be implemented using a newly developed service-oriented 
architecture platform that was designed for implementation of 
the eJusticeNY Integrated Justice Portal scheduled for release 
in mid-2008. 
Solution 
The funds appropriated to DCJS through the NGA and Bureau 
of Justice Assistance (BJA) were committed to developing 
a NIEM 2.0-conformant Information Exchange Package 
Document (IEPD) rap sheet used in the exchange of the 
New York State Intra-State Criminal History Report (rap sheet). 
This is an integral part of a newly developed service-oriented 
architecture platform that was designed for implementation 
of eJusticeNY Integrated Justice Portal. The IEPD was 
developed using established methodology, including JIEM 
business analysis and model, UML modeling, mapping rap 
sheet data elements to NIEM, development of XML schemas, 
and publication of IEPD artifacts and schemas to the U.S. 
Department of Justice IEPD Clearinghouse. 
Results 
Results of this project include creation of a NIEM 2.0-
conformant rap sheet IEPD, completion of all required IEPD 
artifacts, and publication to the U.S. Department of Justice 
IEPD Clearinghouse for use by other states. DCJS has also 
partnered with the New York City Mayor’s Office of the 
Criminal Justice Coordinator and other city-based criminal 
justice agencies to test and pilot an electronic XML rap sheet 
exchange between New York City and the DCJS portal. Other 
results include creation of performance metrics to determine 
the length of time for developing a new IEPD and the cost 
of related activity, as well as identification of strategies 
for successfully bringing together different agencies and 
disciplines for collaborative team efforts. 
Issued 09/08 This project was supported by Grant No. 2007-NC-BX-K001 awarded by the Bureau of Justice Assistance, in collaboration 
with the U.S. Department of Justice’s Global Justice Information Sharing Initiative. The Bureau of Justice Assistance is a 
component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, 
the Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime. Points of view or opinions in this 
document are those of the author and do not represent the official position or policies of the U.S. Department of Justice. www.NiEm.gov 
Challenge 
The New York State Division of Criminal Justice Services (DCJS) 
proposed the use of grant funds provided by the National 
Governors Association (NGA) to support the development 
of a NIEM 2.0-conformant Information Exchange Package 
Document (IEPD) to be used in the exchange of the New York 
State Intra-State Criminal History Report (rap sheet). This IEPD 
development is a major undertaking, given the volume and 
complexity of the data involved in this exchange and the lack 
of previous staff experience in using NIEM. 
This proposed project was an integral part of the division’s 
current effort to replace its existing legacy rap sheet with 
an XML version. This NIEM 2.0-conformant rap sheet will 
be implemented using a newly developed service-oriented 
architecture platform that was designed for implementation of 
the eJusticeNY Integrated Justice Portal scheduled for release 
in mid-2008. 
Solution 
The funds appropriated to DCJS through the NGA and Bureau 
of Justice Assistance (BJA) were committed to developing 
a NIEM 2.0-conformant Information Exchange Package 
Document (IEPD) rap sheet used in the exchange of the 
New York State Intra-State Criminal History Report (rap sheet). 
This is an integral part of a newly developed service-oriented 
architecture platform that was designed for implementation 
of eJusticeNY Integrated Justice Portal. The IEPD was 
developed using established methodology, including JIEM 
business analysis and model, UML modeling, mapping rap 
sheet data elements to NIEM, development of XML schemas, 
and publication of IEPD artifacts and schemas to the U.S. 
Department of Justice IEPD Clearinghouse. 
Results 
Results of this project include creation of a NIEM 2.0-
conformant rap sheet IEPD, completion of all required IEPD 
artifacts, and publication to the U.S. Department of Justice 
IEPD Clearinghouse for use by other states. DCJS has also 
partnered with the New York City Mayor’s Office of the 
Criminal Justice Coordinator and other city-based criminal 
justice agencies to test and pilot an electronic XML rap sheet 
exchange between New York City and the DCJS portal. Other 
results include creation of performance metrics to determine 
the length of time for developing a new IEPD and the cost 
of related activity, as well as identification of strategies 
for successfully bringing together different agencies and 
disciplines for collaborative team efforts.